How to organize an alumni meeting evening

Time passes, faces are erased from memory, sometimes even the names of those with whom the school years have passed. And, once meeting an old acquaintance, so many questions arise, there is such an interest, how do they, my former classmates, live now? Nostalgia for the past begins. And after that, an irresistible desire to see, hear, remember the past. To collect everyone. But how?

Preparatory stage

To return to even a brief moment in a carefree past, to have time to learn everything about everyone, and even spend time in such a way as to remember for the next long years, you should think through every moment, every detail. But alone it’s difficult to plan and organize everything, so try to attract at least one more active participant, and preferably several, then it will be possible to distribute responsibilities and speed up the preparation process.

1. One of the important points is to decide on the number of graduates: collect the entire issue at once or confine oneself to one's class or group. The choice of venue for the meeting, the ability of the premises to accommodate all arrivals, depend on this.
2. You need to find the coordinates of former classmates or fellow students. Yes, it’s difficult, it will take a lot of time, but you will have to work hard. Someone with someone maintains a relationship, therefore, you can build the longest possible chain of acquaintances. Many teachers may also have data on their former students. And again, social networks will help to cry and notify everyone about the meeting of graduates.
3. In the next step, think over your evening plan. Further, material costs for the party itself and other little things. The general budget should include the cost of purchasing food or paying for a restaurant, presents and flowers for teachers, if part of the event will be held at a former school or university. The total cost of the costs is distributed to each participant in the celebration, so it is important to initially clarify who will come accompanied by a satellite. If desired, you can think of small souvenirs for those present.
4. A lot of time passed, everyone plunged into their affairs and problems. It is likely that the participants will not find common topics for conversation and meeting, they may face boring pastime. An ideal option would be if you invite the host. A professional skillfully organizes the entire course of the event, does not allow prolonged pauses, and resolves possible misunderstandings. Preliminarily stipulate with your host all your wishes, an approximate scenario, and he will correctly develop the details himself.

Alumni Meeting Options

The evening of the meeting of graduates of the school can be organized in the educational institution from which you graduated. To get started, find out if there is someone from the teaching staff who remembers your graduation. Only then this idea will be expedient and it makes sense to negotiate with the head of the educational institution on holding an event within its walls. Also, by agreement, a dinner with music and dancing can be arranged here. Then the question arises of a suitable room and its rational use. To organize a buffet reception or arrange a full-fledged banquet is decided by a majority of votes depending on: the number of guests, the area of ​​the proposed banquet hall, the financial capabilities of graduates, and so on. Based on these factors, a menu is compiled, products are being purchased, and, if necessary, professional chefs and waiters are invited. The decoration of the hall is better for the organizers of the party, as well as the scenario for the event. As for the latter, here the helpful guide and fresh ideas will tell the host, which is worth considering.By the way, he can organize the choice of a musical group.

Offer the facilitator one of the ideas for the scenario of the meeting as a basis, and he will develop each detail in stages. For example, the entire school premises can be divided into thematic sites.

Convert the assembly hall to a video showroom and photo studio. The school’s archive and classroom teachers will find commemorative photographs that will be nice to see graduates again. From this rarity whole compositions from posters and wall newspapers can be created. And to watch videos, organize a cinema hall. At the same time, the photographer or videographer will conduct a new photo shoot, which after years will serve a similar role.

The lobby can become a dance floor, where former classmates recall the forgotten waltz to the sounds of the music of their youth. The music program will be accompanied by references to important dates and events of school time.

Decorate the walls of one of the halls with portraits of outstanding and most significant in any direction former students. And be sure to leave a place for memorable records of everyone on this day.

To connect the past and the present, arrange a small concert contest between current and former students. The final stage will be a banquet.

Restaurant evening

The classic option is to spend the evening in a cafe or restaurant. It is convenient in the sense that many questions will be taken up by the administrator and maintenance staff. The menu will help to make a chef, and musical accompaniment is most often included in the service. A fixed cost for each present is an advantage, as it will allow you to more accurately calculate the required budget.

It is desirable to think over the program in advance. A bit of welcome and introduction, school songs are welcome. Invite everyone to give a short story about themselves, which will allow you to compare children's dreams and realized achievements. The host will help organize the evening so that entertaining contests, amateur performances and dances alternate with toasts.

The design of the premises must necessarily reproduce in memory the time of study at school, and the corresponding music should become a reminder of this.

Two options for graduate meetings can be combined. The official part is to be held at the school, and then for entertainment go to the rented banquet hall.

Outdoor Alumni

We cannot exclude the possibility of a meeting in nature, especially in the summer. Then all graduates can come in families, and the weekend itself will stretch for several days. It is advisable to discuss any of the selected options with former graduates and focus on the most optimal for everyone.

In the evenings of alumni meetings, a special atmosphere is always created, full of surprises and expectations. And the moments of recollection of childhood and youth are especially touching. In order to convey the mood corresponding to the event to all guests, it is worth considering what style to decorate the hall in. A pleasant memory will be old, many forgotten joint photographs of past years. Maybe random drawings, notes, diaries have been preserved. All such trifles can be assembled into a single whole by means of wall newspapers or arrange a fun collage. Old teachers, who often remember the “winged” phrases and remarks of their students, can also help. These expressions will be a great addition to the poster you created, and those present will surely enjoy such memories.

Another idea. Having collected the preserved videos of those times (and they will certainly be found by someone), you can edit a whole film from the life of the school years. It will not be just a surprise, but a unique opportunity to remember, see, hear yourself young and carefree.

So that the solemn beginning does not turn out to be final, consider the entertaining part, which will create a relaxed atmosphere, and allow guests to relax.Everyone will like the idea of ​​a disco in the style of youth, and a little sentimentality will not hurt anyone. Just decide what to prefer - DJ or live music. Both of these options will help return those present many years ago.

Do not forget about the professional photographer. His services will be indispensable at this event. He knows how to capture every moment of a meeting skillfully. The received pictures or photo album will allow you to remember this day forever and become an invaluable gift.

Engaged in inviting graduates, you can focus on the outfit. Specify a dress code - a thematic suit or any form of clothing.

In a word, it’s not enough just to spend an evening of reunion. The organization of the event and the celebration itself should be thoughtful, planned and memorable.